Private AI for records managers.

Know which version people are actually using

Identify duplicate or stale versions and build retrieval indexes that respect access rights.

Inputs: Permissioned repositories, version histories, document owners and change events.

From observation to completed task

Notify owners of conflicts and refresh approved indexes when source material changes.

Prepare a retention-review worklist from approved records policies

The supporting records include approved classification schemes, retention schedules and document inventories.

Records owners approve retention, disposal and legal-hold decisions.

The systems involved

Repository APIs, permission synchronisation and deletion-aware indexing.

SOS AI configures the local models and tool permissions for this workflow. Actions in business software follow the authority you approve; uncertain cases and actions outside those limits go to the responsible person.

What a useful result must get right

Test access boundaries and stale retrieval; owners approve publication and retirement.