Private AI for records management.

Keep retention and access decisions attached to the record

Growing collections make it harder to identify duplicates and records awaiting review.

KOVA can be configured to work with these inputs: authorised file metadata, retention schedules, access rules and legal-hold registers.

What the AI looks for

Classify records, detect duplicate versions and flag conflicts between retention instructions.

What happens next

Prepare review queues and execute only explicitly approved record actions.

What SOS AI connects and configures

Repository connectors, classification rules and reversible or approval-gated actions.

KOVA runs the selected models locally. SOS AI combines the required model software, data connections and approved application tools around the job. Cameras, sensors, telephony and specialist applications are integrated where the workflow calls for them; they are not assumed to be present in every installation.

How to judge the result

Records owners authorise disposal; legal holds override automated suggestions.