Private AI for registrar staff.

Keep retention and access decisions attached to the record

Classify records, detect duplicate versions and flag conflicts between retention instructions.

Inputs: Authorised file metadata, retention schedules, access rules and legal-hold registers.

From observation to completed task

Prepare review queues and execute only explicitly approved record actions.

Find current procedures and draft routine records correspondence

The supporting records include approved academic policies, form instructions and service templates.

Staff verify identity and authorise record changes.

The systems involved

Repository connectors, classification rules and reversible or approval-gated actions.

SOS AI configures the local models and tool permissions for this workflow. Actions in business software follow the authority you approve; uncertain cases and actions outside those limits go to the responsible person.

What a useful result must get right

Records owners authorise disposal; legal holds override automated suggestions.